Gillmeister Automatic PDF Processor, PDF files can be processed automatically. Any number of folders can be monitored in order to automatically print, rename or move incoming PDF files to dynamically named folders. Numerous metadata of the PDF document can be used in addition to the content, for example to include invoice information in the file path. The PDF files to be processed can be narrowed down with various profile-specific filters – the document text, PDF metadata and general file information are available as filters.
Extraction of data from the text of PDF files is optional. An unlimited number of extraction rules can be created within a profile. The extracted data can be used (after optional validation and formatting) for naming folders or the file name, and can be saved as an extract in a CSV file. Another task that can be automated with the Automatic PDF Processor is the extraction of attachments from PDF files, for example to save ZUGFeRD XML files, XRechnung attachments or similar as part of a PDF invoice in the same folder.
Gillmeister Automatic PDF Processor monitors the specified folders and sends all PDF files that meet the previously defined criteria to the respective printer as soon as they are detected. For the print output, different settings can be defined for each profile, for example, to print different PDF documents on different printers or in a different quality. Furthermore, it can be specified that only certain pages of a PDF file should be printed automatically (e.g., print only the first or last page of a PDF document).
Newly filed PDF documents with collective invoices or protocols can be split according to various criteria with Automatic PDF Processor. You can specify the maximum number of pages or file size of the new PDF document, split it according to the top-level bookmarks or use keywords for splitting.
To extract only specific pages from PDF files, it is recommended to use keywords. With this type of splitting, a start keyword can be specified which specifies the first page of the respective new document and an optional end keyword to mark an alternative end of the respective document part. This will extract all matching part documents as standalone PDF documents.
An additional profile can be used to rename the newly created PDF documents according to contained text components, e.g., to integrate a protocol or invoice number into the file name.
Monitor any number of folders
Examine incoming PDF files and apply individual rules
Store PDF files in a structured manner
Automatically rename PDF files and save them in dynamically created folders
Print PDF files automatically
Send certain PDF documents directly to the printer (e.g., invoices or quotations)
Optional further processing
Perform subsequent tasks, e.g., run a program with the filename of the PDF file passed as parameter